Create a lot and choose how logs are coded

What this is for

A lot is one area of work with its own list of trees, such as one harvest permit. Every tree, log and truck load belongs to a lot. You create the lot first, then import its trees.

Before you start

• Decide the lot's Code: short, and the way your office already names it, such as DEMO-1. Crews see it on their devices.
• Optional: add a site first, if you want to group lots by place. Go to Admin → Sites, fill in New site (a Name and a Kind: Forest, Yard, Mill or Other), and click Add site.

Steps

1. Go to Lots and click New lot.
2. Fill in:
   • Code: the lot's short code.
   • Name: a longer name, for the office.
   • Site: the site it belongs to, or No site.
   • Measured: over bark or under bark. This says whether this lot's diameters and volumes are measured with the bark on or off. Every volume in the lot is stated that way.
3. Under Log labels, choose How log labels are written (see below).
4. Optional: type an Example tree number to see a preview of the codes. Nothing is saved from this field.
5. Click Create lot.

The lot opens. Its header shows the code, name, status and facts. It has four tabs: Summary, Trees, Loads and Checks.

Next: import its tree list.

How log codes work

When a crew bucks a tree into logs, the device app shows a code for each log. The crew paints or writes it on the log. The code is the tree number, a dash, then the log's place and the number of logs.

You choose one of two ways to write it:

• Joined runs the two numbers together while a tree has fewer than ten logs. From ten logs on, it adds a slash, so 101-112 can never mean two things.
• Slashed always uses a slash. It is longer, but every code looks the same.

Pick the one your crews and the yard already read. If you are not sure, choose Slashed: it is never ambiguous.

Tips

• The code format cannot be changed after the lot is created. You can see it under the lot's Lot settings (the gear in the lot's header).
• The basis (over bark or under bark) cannot be changed later either. Check it against the office's tree list before you create the lot.
• If a tree is bucked again into a different number of logs, every code of that tree changes. The device shows the new codes. Old marks on the logs are then out of date and should be repainted.
• Created a lot by mistake? An owner can void it: Lot actions → Void lot…. See Correcting records.
• A closed lot accepts no new tree list. Use Lot actions → Close lot when the work is over, and Reopen lot if it is not.

Related articles

• Import a tree list
• Tree notes
• Settings and preferences
• Correcting records